DBS Checks

Jobseekers / 26 October 2021

What is a DBS check?


The Disclosure and Barring Service (DBS) is a UK government-led vetting service that provides employers with details of an individual’s criminal and safeguarding background.

There are four types of DBS check: basic, standard, enhanced and enhanced with a barred list check. The type of check required depends upon the associated job role.
 

What is a DBS check?

 

Is a DBS check the same as a CRB?


The DBS check was formerly known as the CRB, a check for criminal convictions and cautions carried out by the Criminal Records Bureau using the Police National Computer.

In 2012, the Criminal Records Bureau merged with the Independent Safeguarding Authority, a public body that worked to protect vulnerable children and adults.

The newly-formed organisation was named the Disclosure and Barring Service, which now runs as an independent body sponsored by the Home Office.

 

When do you need a DBS check?


A DBS check is necessary for any job that brings you into contact with children or vulnerable adults.

For certain job roles, recruiters need to be sure that they employ people who can be trusted around vulnerable groups. A DBS check allows for safer hiring practices and avoids creating situations that put vulnerable people at risk.

If a DBS check is required, it should be carried out after you have received a job offer. You must be 16 or over to be eligible for a DBS check, and they can apply to both paid and unpaid positions.

 

What happens when you get a DBS check?


An individual can request a basic DBS check for themself, but in most cases, the employer requests the DBS check. Many employers cover the cost of the DBS, but if they expect you to pay, they should make it clear to you before the process starts.

You can complete the DBS form online and will need to provide your personal details, including every address you’ve lived at during the previous five years, your National Insurance number and driving license details.

When you’ve completed the form, your employer will ask to see your ID and proof of address before submitting your application on your behalf. You can use the reference number on your DBS form to track how your application is progressing.

There is no set timeframe for a DBS check, but most basic applications are processed within two weeks, while the other, more in-depth checks can take around eight weeks.

Once the check is complete, the final DBS certificate is sent to you to share with your employer.

 

Which jobs require a DBS check?


Jobs that involve contact with vulnerable adults or children always require a standard or enhanced DBS check. However, any employer can ask for a basic DBS check if they think it necessary.

People who work in education or around children in another capacity, including teachers, childminders, nursery workers, sports coaches and foster carers, always need a DBS check. Even roles that are not directly related to childcare but that bring someone into contact with children, for example, a tradesman making repairs in a school, require a DBS.

Health and social care workers, such as doctors, nurses, carers and social workers, must have a DBS check as they encounter vulnerable adults or children through their work.

Jobs that demand a high level of honesty and trust, such as accountants or solicitors, require a DBS check upon entry to the profession.

 

What happens if I fail a DBS check?


A DBS check is a vetting service rather than a test, so it is not possible to pass or fail. Any relevant information is returned to your employer, and they use this to decide whether to hire you. If your employer has concerns about the information on your DBS check, they may decide that you are not the right person for the job.

If this happens, you can:

Accept that the job might not be right for you


Jobs that require a DBS involve working with vulnerable groups. Their wellbeing and safety must take priority. If you have past convictions that cause concern for an employer, you may have to accept that you are not suited for work in that particular job role or industry.
 

Raise a dispute with the DBS


If your check reveals that you are named on a list of people barred from certain roles, and you wish to contest this, you or your employer can raise a dispute to appeal against the decision.
 

Wait for any convictions to be spent


A basic DBS check flags only unspent convictions, so once the necessary time has passed for a conviction to be spent, it won’t show up on a basic DBS check. The exception is for serious offences, such as sexual crimes, violence, or drug offences, and prison sentences of over 30 months, which will always be listed.

 
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