Executive Assistant to CEO

This job application is restricted to applicants in the UK only.
  • £26,000 - 30,000 - Annum
  • Permanent
  • Full-Time
  • 2 weeks ago

Full time – Divided between Piccadilly Circus office and Park Royal NW10 office) Reports to: CEO Liaison with: All Staff Kinetic Enterprises Ltd are a leading B2B supplier of ethical, natural and organic beauty, personal care, supplements and eco-friendly brands globally.

Founded in 1990’s the business has gone from strength to strength still retaining its Innovative philosophy and its cutting edge outlooK Principal Purpose of position: You will provide efficient and responsive administrative, organisational, and logistics service to the CEO.

Nature and Scope: The job also includes other general duties in the form of adhoc support for wider members of senior leadership team.

Required Aptitudes: • Strong communication skills both internal and external.

• High level of interpersonal skills.

• Excellent planning, organising and prioritising skills.

• Ability to make decisions and use initiative.

• Ability to implement, and ensure compliance with, company policies & procedures.

• Secretarial skills.

• Excellent IT skills.

Disposition: • Forward thinking.

• Positive / ‘Can do’ attitude.

• Technical aptitude.

• Committed to the philosophy of continuous improvement and to a culture of team working.

• Willing to build strong interdepartmental relationships.

Key Responsibilities: • Screening telephone calls, enquiries, and handling them appropriately.

• Reading, monitoring and responding to the CEO's email.

• Email and diary management
- correspondence on the CEO's behalf.

• Writing reports, executive summaries and newsletters.

• Planning, organising and managing events.

• Devising and maintaining office systems, including data management and filing.

• Organising travel and preparing complex travel itineraries.

• Maintaining office diary of sales meetings, exhibitions and events.

• Organising printings of labels, publicity material, posters etc.

• Keeping office well organised.

• Liaise with procurement department to order samples and literature.

• Assisting with ad-hoc activities as and when required Other Duties: • Investigating and solving both consumer and trade customers' enquiry and complaints which may be complex or long-standing problems.

• Liaising with customers, PR companies and overseas suppliers on behalf of the CEO • Keeping accurate records of discussions or correspondence with customers.

• Providing sales and data support and other adhoc support to senior leadership team.

• Co-ordinate preparation of trade exhibitions (stock, personnel, badges, logistics, etc.) Standards of Performance: • Time-keeping is paramount.

• Attention to detail to avoid mistakes – Always double check! • Willing to work overtime.

• Deliver a consistent level of service.

• Highly adaptable.

• Maintaining a good relationship with all staff.

• General housekeeping – Everything has a Home! • Following the Health and Safety procedures at all times.

• Confidential information is only to be shared with or released to those who have a need to know and whose identity has been confirmed

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